Disclaimer: Bookkeeping Virtual Assistants provided by Virtual Elves support businesses with day-to-day bookkeeping administration. They are not registered BAS agents and do not prepare or lodge BAS statements or directly manage payroll submissions to the ATO. Their role is to assist in maintaining accurate records that are ready for your BAS Agent / accountant.
Which is Right for Your Business?
If you’re a business owner drowning in financial admin instead of focusing on growth, you’re not alone. Many entrepreneurs find themselves caught up in bank reconciliation, invoicing, and payroll, leaving little time for business-building activities. Worse still, outsourcing all bookkeeping to an accountant can be an expensive mistake, with every small task adding to your bill.
This is where bookkeeping admin virtual assistants come in. By delegating everyday financial admin to bookkeeping admin VAs, you get skilled support for your books without the hefty accountant fees. These VAs assist with the admin side of bookkeeping, ensuring your records stay accurate and ready for your bookkeeper/accountant.
The Real Cost of Using an Accountant for Bookkeeping
Accountants are essential for tax compliance, BAS statements, and financial strategy, but many business owners also rely on them for everyday bookkeeping tasks—without realising just how much it’s costing them.
The Reality of Accountant Fees in Australia:
- Most accountants charge $100 – $400 per hour (yes, even for simple bookkeeping work!).
- Many have minimum billing increments—so even if it takes five minutes to send an invoice, you could be charged for 15.
- BAS lodgements, bank reconciliation, and software management can quickly add up to thousands of dollars annually.
What does this mean for you? You’re paying premium prices for work that a bookkeeping admin virtual assistant can do at a fraction of the cost.
Bookkeeping Admin Virtual Assistants vs. Accountants
Who Should Handle What?
A bookkeeping admin VA, through a virtual assistant agency, can manage the day-to-day financial tasks that don’t require an accountant’s expertise, saving you time and money. Here’s how they compare:
The takeaway? A bookkeeping admin virtual assistant can support 80% of the day-to-day administrative bookkeeping; such as invoicing, expense tracking, and reconciliations, freeing you to use your accountant only for the more specialised work like compliance, BAS lodgements, or financial strategy.
The Hidden Cost of Doing It All Yourself
If you’re still managing your own bookkeeping, you’re not saving money—you’re losing it. Every hour spent on admin is an hour not spent growing your business.
Time Wasted on Low-Value Tasks:
- Sending invoices, tracking expenses, and reconciling accounts can eat up hours of your week.
- Instead of focusing on sales, strategy, and growth, you’re stuck doing back-office work.
- If your time is worth $100 per hour and you spend 10 hours a month on bookkeeping, that’s $1,000 lost per month—and you’re not even factoring in the frustration!
What’s the smarter move? Delegate tasks to virtual assistants and focus on high-impact areas that actually move the needle in your business.
Why a Bookkeeping Admin Virtual Assistant is the Best Investment
Unlike accountants, bookkeeping admin VAs offer flexibility, affordability, and dedicated support. Why you should hire a VA to support your accounting processes, rather than using your accountant for every task:
Cost Savings – A bookkeeping admin VA is significantly more affordable than an accountant for daily financial tasks.
Experience in bookkeeping tools like Xero, MYOB, and QuickBooks – Many VAs are highly familiar with popular accounting tools and can assist in entering and managing data. However, they do not perform BAS services or tax preparation.
Flexible Support – Work with a virtual assistant agency that provides on-demand bookkeeping admin support without long-term contracts.
Frees Up Your Time – Stop getting bogged down in numbers and focus on growing your business instead.
Secure & Confidential – Virtual Elves’ Filipino VAs are trained to handle sensitive financial data with professionalism and discretion.
How to Hire a Bookkeeping Admin Virtual Assistant
Ready to take the next step? Here’s how to get started with bookkeeping admin virtual assistants:
Identify the tasks you want to delegate – Invoicing, reconciliation, payroll admin, or all of the above?
Choose a trusted virtual assistant agency – Work with a provider like Virtual Elves to ensure you get a skilled, reliable VA.
Onboard your VA with clear systems – Provide access to your accounting software and outline workflows for a smooth transition.
Start small and scale up – Test your bookkeeping admin VA with a few tasks, then expand as they integrate into your operations. Always ensure that any compliance or BAS-related work is managed by a registered BAS or tax agent.
Smart Business Owners Delegate
Business owners who prioritise business-building activities over admin tasks are the ones who scale successfully. By hiring a bookkeeping admin virtual assistant, you can save money, time, and stress while keeping your finances in order.
The choice is clear:
Keep overpaying an accountant for simple bookkeeping tasks…
OR hire a Bookkeeping admin VA to support your financial admin processes, while keeping your accountant focused on the tasks only they’re legally allowed to handle.
Ready to enhance business productivity and stop wasting time on your financial admin?
Contact Virtual Elves today and find your perfect bookkeeping admin VA!
Book a free 15 minute callDisclaimer: Bookkeeping Virtual Assistants provided by Virtual Elves support businesses with day-to-day bookkeeping administration. They are not registered BAS agents and do not prepare or lodge BAS statements or directly manage payroll submissions to the ATO. Their role is to assist in maintaining accurate records that are BAS-ready within TPB legal guidelines.
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